Mount Royal Community Association
January 10, 2011
Attendees: Debra Law,
Tina Dargan, Peter Haley, Laura Brown, Denise Ross, Megan McCarthy,
Elisa Iozzo, Susan Petersen, Martha Pinzon, Darlene Bruce, Candice Selby,
Krista de Silva, Bob Weaver, Jane Keyser, Rosanne Woods
Meeting Commences: 7:10pm
1. Minutes from Dec 6, 2010
Revisions: 1. Denise not being replaced as membership director by Geraldine
is the estimate for surface & equipment replacement on the playground
not just for solid surfacing
Motion to approve December
minutes as amended by Bob, second by Krista.
2. Community Development
committee is currently headed by Peter. During Peter’s lengthy
absence there was no committee member available to review the applications
that were sent over by the city and they became backlogged. The
City allowed several permit applications to go ahead with no review
by the community. Darlene led a discussion concerning the need
for a 4-5 member committee that would be willing to meet regularly and
review all applications sent over by the city. It was decided
the committee will be comprised of a minimum of 3 members and ideally
will have 4-5 which will meet regularly. Darlene and Peter will
both serve on this committee. Martha also expressed interest in
Motion by Candace to
form a Community Development Committee with a minimum of 3 members which
will consider and review any permit applications being reviewed by the
City and will also provide leadership on the development of community
land and facilities. Second by Bob.
provided an update on the Station renovation. The current plan
is to double the width of the deck for the full length of the station
house. This is significantly different from the original design
ideas by Robert Merchant so tracking down the old sketches is no longer
necessary. Peter had some new sketches done and has met with a
contractor who suggested an estimate of about $45,000. Peter will
pass along the information to Darlene who will coordinate with Candace
and Susan regarding the playground refurbishing.
3. Treasurer’s Report
General account - $73,133.86
account - $92,356.91
An extension on the use of
casino funds has been requested and approval is pending by the gaming
commission. The FCC who audits the books appears to have misplaced
some paperwork that is needed to complete the application for extension.
Discussion took place regarding whether to continue to use FCC as our
auditors. It was felt that regardless of the lost paperwork, the
FCC is a very useful resource for the Board and the audit cost of $2500
is far less than we would pay elsewhere. Going forward vendors
will be asked to submit invoices in duplicate and anyone turning over
invoices or receipts to Laura should provide copies. Debra met
with FCC in December and found them very helpful in providing resources
in community leadership. We can build a better partnership with
patience. They are considered very reputable with governing authorities
like the gaming commission and CRA.
Peter Hughes invoice is still outstanding as they did not respond to
Laura’s question as to when the permanent railing will be installed.
It was suggested a significant hold back be kept until the railing is
4. Directors Reports
Membership – Denise
Membership drive begins
Jan 1, 2011 with signs around the neighbourhood, newsletter sign up
form, and email to members and a table at the skating party. There
were approximately 286 memberships sold last year (for comparison –
in 2000 – 364 members, in 2001 – 481 members after a door to door
campaign, in 2009 – 197 members). Members can sign up online
or drop a cheque in the Station mail box. There are estimated
to be 1100 households within community boundaries.
Tina voiced a concern that
when people are booking the Station late in the year they object to
paying for a full year membership. Discussion affirmed that we
will not pro-rate the membership and Tina is fine with communicating
that to those booking the facility.
Newsletter – Candace/Susan
is the deadline for newsletter submission. The newletter will
be sent to the printer at the end of January when Candace returns from
vacation. Susan reported that ad sales are down slightly for this
issue. There will be three issues centering around the main community
functions – skating party (Feb), Family BBQ (June) and Progressive
Skating Party – Elisa
Date has been confirmed
as February 15, 2011 from 2-4pm. Timing will eliminate the need
to feed people lunch as last year a lot of food went to waste.
There will be indoor activities in case of cold weather (craft table,
cookie decorating, etc). Elisa requested a budget of $500 but
does not believe the amount will be that much. Elisa will get
the signs from Mary Lou to advertise the event a little earlier than
Traffic – Bob
Bob has drafted a letter
to the city regarding the maintenance of the splitter islands in response
to the original Memorandum of Understanding (MOU). The city has
been waiting 3 years for us to sign something official and it has started
to affect their willingness to hear our other concerns. The original
MOU was not signed due to the inclusion by the city of a liability clause.
Debra will check on what our insurance does cover regarding liability
and will bring it to the next meeting. Krista read the letter
aloud and all agreed to signing it.
Letter to John Mar
A letter was drafted by
Bob in regards to consistency on the signage for turning into the neighbourhood
during peak traffic hours. The letter merely requests that we
begin the process.
Residents of 13th
Street circulated a petition and instituted a parking permit solution
to the increased problem on their street. Bob wondered if we,
as a community, should standardize the approach (permits vs. hourly
parking signage) for all streets or let residents determine their own
approach. As any process requires 80% of street residents, the
street will ultimately determine their own course of action. Bob
will write an article for the newsletter outlining the options and the
process for applying with the city.
Urban Forest – Charlene
Facilities – Tina
Skating rink usage has
led to a lack of tidiness in the change room and the washrooms.
Tina has requested the upstairs maintenance staff check on the downstairs
on Monday or Tuesday following high usage weekend time slot. They
will mop the floor and clean the washrooms. The kitchen pass thru
has been locked up again. Hockey nets are at the end of their
life and need replacement. Laura suggested the rink helpers (Dale
Dickson) may be willing to purchase the nets (with reimbursement from
MRCA) as Tina was not sure where or which ones to buy. Board agreed
that new ones should be purchased.
Safety – Megan
Megan has been in touch
with our new liason officers – Russ Harper (Lower MR) and Alan Gowdry
(sp?) (Upper MR). There is an online newsletter by Russ Harper
that all residents can check for information concerning our community.
Megan has written up a submission for the newsletter with the police
contact numbers. Debra suggested using Denise’s real life story
regarding calling in suspicious behaviour to back up the importance
of calling the police.
5. Old Business
Tennis Court Fencing
Krista investigated the
black fence but it is not what we are looking for. Contacting
the previous installer to rehabilitate the existing fence may work better.
Needs more discussion.
Candace would like to invite
members to attend an information session and hopefully establish a committee
to get the process rolling. An application will be filed for a
matching grant by March 15, 2011.
Expenditures were discussed
They are currently posted
on the website but they have not been registered with the province.
AGM must be by the third Wednesday in November so Tina has booked Nov
16, 2011 for this years AGM.
Meeting adjourned at 8:45pm
by Debra. Second by Krista.
Next meeting February 7th,
2011 at 7pm.