Minutes for the meeting of the MRCA Board
Members – February 1, 2010
Mary Lou McCormick
Meeting called to order by Marsha Hales
at 7:15 p.m.
- Minutes from January 11, 2010
approved. Mary Lou McCormick, Tina second.
- Tina Dargan – MRCA Facilities
Provided updated estimate for re-doing
the locks and hardware at Mount Royal Station. Tina has received approval for
the new estimate of $6376.65, which includes all new locking systems (Marsha
second, all in favour). Programmable locking system will ‘lock down’ at
10pm. Signage required providing guidance for users in the event there
is an issue with the ‘lock down’. Signage will include MRCA email
site. There will be a separate tennis key – 50 to be made.
Tina looked into quotes for the new hot
water tank, for flooding the rink. The provided quote from ARPI’s included a
water softener for $2500, brining the first quote to $9300.00 plus gst.
Requested to provide an additional quote and confirm the necessity of water
softener. “Pete the Plumber will be the additional quote and Tina will email
this to everyone. Hoses are also required and are not included in the
quote. Potential contacts could be Auckland Grainger and the Fire
department. Tina moved $10k for the new hot water system for MRCA.
Mary Lou McCormick seconds –all in favour. This was
Shelf is impeding area where hot water
tank is to be placed – Jane Keyser and Marsha Hales volunteered to take down
Continued discussion around MRCA Life
Cycle – Laura Brown provided the 25 year MRCA life cycle and Jane Keyser will
pass along to Peter. Peter to provide information regarding MRCA roof
and pertinent information on the Life Cycle. Expanding the deck at the
station as a further way of committing casino revenue dollars was tabled as we
await Peter Haley, who will engage an architect to provide an estimate of a
substantial expansion of the deck.
- Laura Brown – Treasury Report – Casino
money – on track for how much and where we are spending on Capital
expenditures. “Colin” might have copies of past applications.
Laura has the casino information and will go through again. Laura
recommends that a file be designated for all pertinent files to keep orderly
and in one central location. Jane recommended setting up file.
Currently there is $127 930.06 in
Casino account and $54 799.70 in the General account (January 4th
and December 31st respectively)
MRCA late in filing annual charity
return, 2008 – received a registered letter. Laura to follow up with
Heidi (Federation of Calgary Com.)
Jane suggested a job description,
inclusive of task list to assist directors going forward as to their
respective role requirements.
- Jane Perry has looked into cameras for
MRCA building. Provided information as to what cameras would cover what,
through Triple A Security. Require a place to keep internal camera
hardware locked up. Jane to provide 2 quotes by March with the cameras
operation by April.
- Membership: Denise Ross advises that
the membership drive signs have been ordered. Denis has compiled a list
of members and of the 600 emails sent out, 109 came back ‘denied’. A
mail out was reviewed and suggestions made. Mail out to be delivered,
like newsletter to all respective Mount Royal residents by the following
week. Glenco to potentially assist with print out. Paying by
PayPal; appears to be operational on the website – members can fill in form
and pay on line.
- Website: Jane Keyser put forth the
difficulty finding someone to review website. Candace may have someone
who might be able to assist. What do we want on the web site?
- Fire hall Meeting – New fire hall
proposal for 14th street. Information on new site to be sent
via Denise – link on website. Jane to forward Denise information.
- Community Events: Elisa Iozzo
initiated discussion around when in June the family BBQ should be held.
Discussion around what date had the best turn out – Jane to look back and send
email regarding the largest noted turn out. Budget usually $5-7K, with
the tents being a large portion of the cost.
- Discussion regarding Police liaison
and Block watch on February 16th – presentation a South Calgary
regarding opening up a Chapter.
- Tennis: Members to pay $15 per
key. Newsletter will contain information regarding Tennis program.
New sign to provide rules of play. Jane will look at tennis courts, when
they were last done (J Holloway) and review with Tina, as it appears the court
may have been done 7 years ago for 17K.
- Newsletter: Marsha reports she is
currently collecting information for the March 12th deadline.
Candace Selby suggested including information and pictures from the skating
party. Up coming newsletter requires fire hall update, Graffiti,
membership drive and contact Police liaison for article. In addition,
provide how to book the station for events. Reminder that all articles
must be submitted by March 12 for the spring newsletter.
- Urban Forest/Graffiti: tabled for next
Meeting adjourned at 9:15 p.m. Next
meeting is Monday March 1, at the station.