Minutes for the meeting of the Mount
Royal Community Association Board Members – December 07, 2009
Jane Keyser – President
Denise Ross – Membership
Peter Haley – Community
Marsha Hales – Newsletter/
Tina Dargan – Facilities
Nancy Calvin – Secretary
Candice Selby –
Charlene Prickett – Urban
Mary Lou McCormick – Community Events
Debra Law – Vice President
Laura Brown – Treasurer
Bob Weaver – Traffic and
Jane Perry – Past
Meeting was called to order at 7:30 p.m.
by general concensus.
Order of Business:
- Approval of Minutes from June 2009 –
- Finance and Casino revenue:
- Casino documents still need to be
- Two cheques have been deposited to the
casino account from the general account: $4,674.39 and $5,894.98.
- Need to determine how much money is
left from the last two casinos; on May 19, 2009 $76,759.87 was deposited for
total casino revenue booked at $143,000. Of this amount, $66,784 must be spent
by April 2010.
- Jane Perry advised that 35-40% of the
May 19 funds should be held back to cover operating costs.
- The board must come up with a list of
suggestions for spending this money.
B) Various items for and around the
clubhouse such as expanding the decking, a new hot water tank to aid in the
flooding of the rink, new locks and door hardware on the building, video
cameras for the building, and various and sundry items for the
It was agreed that estimates would be
obtained for the following: a new hot water tank, (Laura Brown) a re-design of
the website, (Jane Keyser and Charlene Prickett) expansion of the decking on
the building, (Peter Haley and Bob Weaver) video cameras, (Jane Perry, will
report back in February) various and sundry items for the kitchen, (Tina
Dargan will assess and procure) and new locks and door hardware, (Tina
- Facilities – Tina Dargan would like to
submit a budget proposal for the operation of the clubhouse. Denise Ross, Jane
Perry, and Tina Dargan will meet in January to create a budget for the
clubhouse. Also, new guidelines around the rental of the facilities must be
put into place. Denise Ross and Tina Dargan will advise on this.
- Call for Budgetary Process – Jane
Keyser suggested that a budget should be submitted for any aspect of
expenditure. This should also record the ways and means of each position for
future board members.
- Executive Meetings- Jane Keyser
proposed the first Monday of each month, and to be held at the clubhouse. Next
meeting was set for January 11 at the clubhouse, and Jane will email a
schedule to all board members. Jane Keyser called for a list of suggestions
and goals for 2010 to be presented at the January 11 meeting.
- Traffic Report- Bob Weaver reports
that consultant Martin Halliday developed a “no turn” sign plan for the
community. This entailed synchronization of all no turn signs to post the same
hours, for morning or late afternoon/ evening signs. This was presented to the
community, but no documentation followed for review and voting. Bob will track
the plan down and submit for review and vote. The City will address signage
where there is a safety issue and they have verbally committed to making any
traffic changes for safety within budget. There is a concern with high traffic
volume on Colbourne and Royal Avenue in lower Mount Royal. The City is open to
suggestions. Of particular note, is the intersection of Royal and 8 Street as
this is not a controlled intersection and is subject to high pedestrian and
vehicular traffic. The traffic safety plan for the Mount Royal Community
entailed a list of 21 items, 9 of which have been completed. The traffic
circle implementation was a difficult and contentious issue, and for that
reason, the community has not immediately pursued the outstanding 11 items
from the traffic safety plan. It is now time to revisit the outstanding items.
John Mar needs to be convinced to revive these items, as he has indicated that
the community had its day with respect to these measures. The board needs to
solidify what our approach will be to the City. Do we need to have petitions?
Community discussions? One on one discussion with John Mar? These
considerations must be addressed in 2010.
- Urban Forest – Charlene Prickett
reports that we cannot pay for the removal of graffiti in the neighbourhood
with the proceeds of casino funds. She suggests that the community buy the
graffiti removal product, (from the general funds account) and distribute it
to the households nearest common graffiti targets and ask them to be the
caretakers of these areas. As a trial run, Peter Haley and Laura Brown will
take a bottle of the cleaning product and monitor the mailbox between their
properties. The City does offer cleaning services at reasonable cost, but does
not offer timely service. Charlene will compile a list of the worst sites for
graffiti in the neighbourhood and send it to Jane Perry. This list will map
out the neighbourhood with respect to custodians of the sites for removal of
- Membership – there was general
discussion on how to increase our membership base. A suggestion was made to
“invoice” for membership, by mailing out forms, having a drop off at the
clubhouse, and by on-line registration. It was suggested that we advertise by
two major signs, one on the Earl Grey School fence, (this will require the
school’s permission) and one on the tennis court fence. The goal for 2010 is
500 members. The Federation of Community Associations suggests that
non-resident membership fees be assessed at double the rate of resident
membership fees; for the MRCA this is $90 per annum. It was proposed and
generally agreed, that any non-resident renters of the clubhouse must buy a
non-resident membership, in addition to the rental fee.
Meeting adjourned at 9:12 p.m.
Next meeting is 7:30 p.m. Monday January
11, at the