MRCA

AGM Minutes 2013

MOUNT ROYAL COMMUNITY ASSOCIATION

ANNUAL GENERAL MEETING MINUTES

NOVEMBER 13, 2013

Call to order: 7:12pm

President’s Message:

Welcome to everyone, thanks to all members for attending, introduction of the Board Members present. Thank you to those returning Board Members and much appreciation to those leaving.

MOTION TO APPROVE AGM AGENDA AS PRESENTED BY KRISTA, NO OBJECTION, ALL IN FAVOUR, NONE OPPOSED – MOTION CARRIED.

MOTION TO APPROVE MINUTES OF AGM NOV 14, 2012 AS PRESENTED BY KRISTA, NO OBJECTION, ALL IN FAVOUR, NONE OPPOSED – MOTION CARRIED.

Community Development

  • Purpose of the committee is to hold public meetings to review applications for development within our community and present our comments to the City
  • Hillcrest Land Dispute (not technically within MR boundaries – belongs to Cliff Bungalow) – currently designated as special service land, has been encroached upon for 30 years, Corporate Planning Application Committee has approved the sale, Parks have agreed to the sale, must still go through two more committees and then to Council for approval. Best approach is a petition and letter writing campaign.

Treasurer’s Report

  • Copies of audited financials available, no issues were found by auditors (FCC)
  • Current cash position is solid
  • Expenses increased over 2012
  • Next casino Mar 6 & 7, 2014

MOTION TO APPROVE THE FINANCIAL STATEMENTS AS PRESENTED BY BRUCE CALVIN, SECOND JIM WAUGH, ALL IN FAVOUR, NONE OPPOSED – MOTION CARRIED

MOTION TO APPOINT FCC AS AUDITOR FOR 2013-2014 BY BRIAN PETERSEN, SECOND GER NOLAN ALL IN FAVOUR, NONE OPPOSED – MOTION CARRIED

Urban Forest/Graffiti

  • Committee still has ½ graffiti chemical left but graffiti is down to almost non existent
  • Bags on Premier way circle are to protect hedges from winter sand and salt
  • Neighbourwoods program set for September next year. Need to get the word out to everyone
  • 2014 is 100 year anniversary of parks in MR

Traffic report

  • Campaigning for lower speed limit across the city (Sunnyside may have been approved for 30km/h prototype)
  • City will not look at improvements around the school until Elbow Park has moved into their new building
  • No movement on fixing Colborne and 8th intersection

Community Events

  • Current plan is for 4 events
  • New committee should possibly consider only 2 – BBQ and Progressive Dinner

Newsletter report

  • Goals for 2014 – attracting more volunteers to help, community focused, looked into external publisher (staples Quoted $11,000) so will remain with Glencoe
  • Electronic version (as only option) not being considered at this point
  • Distribution from Canada Post $350 per newsletter

Facilities report

  • Still looking for facilities person
  • Sump pump replaced, coffee maker replaced twice
  • Next year need new roof and gutters

Vice-President’s report

  • By Laws have been updated and will be submitted

MOTION TO APPROVE THE AMENDED BYLAWS WITH “EXECUTIVE” TERM REPLACED BY BOARD AS NEEDED BY JEFF HOLLOWAY, SECOND BY BRIAN PETERSEN, ALL IN FAVOUR, NONE OPPOSED MOTION CARRIED.

Membership

  • Current membership at 297 members equal to 24% of Upper MR households and 1% of Lower MR, (down 14% from 2012). Now able to offer multiple year renewal online. Membership year runs Jan – Dec of each year.

Safety

  • Established connection with CPS liaison officers, biggest concern is vagrancy and indigents walking through the neighbourhood, looking into Building Safer Communities Program with FCC

Proposed Slate of Officers for 2013-2014

MOTION TO APPROVE THE SLATE OF OFFICERS AS READ BY CHARLENE PRICKETT BY BRIAN PETERSEN, SECOND BY BRUCE CALVIN, ALL IN FAVOUR, NONE OPPOSED, MOTION CARRIED.

Call for nominations for open positions – None

Thank you for attending

Meeting adjourned at 8:52pm